Refrigeration Solutions & Fridgetec Services (REFSOLS) has commissioned AWCape to supply and implement Sage 300 ERP (previously ERP Accpac). The newly installed ERP with specialised Service Manager software is now providing a solid base for the REFSOLS group to grow its market leadership in South Africa and to support its expansion into Africa.
REFSOLS is a manufacturer of refrigeration systems, and its customer base include most of the large retail stores, such as Pick n Pay, Shoprite and other large retailers that are operating into Africa. The company has its factory and head office in Cape Town, with Fridgetec Services based in Johannesburg providing service and support. REFSOLS specialises in the design, manufacture and installation of refrigeration systems and equipment. It focuses on the supermarket, fishing, petro-chemical, plastics, cosmetics, wine and confectionery industries. The company is a leader in developing and installing cutting-edge technology into the refrigeration solutions it offers its clients, and REFSOLS provides a comprehensive service and maintenance plan.
Before implementing the new system, REFSOLS found it difficult to track and trace the delivery of materials and components for specific customer maintenance or manufacturing requirements. The previous system lacked in providing information that allowed effective management of the growth experienced by REFSOLS. The company required an enterprise resource planning (ERP) system that could provide comprehensive accounting and financial intelligence, allowing for differentiation between the cost centre revenue, technician productivity and effective management of materials, including procurement.
REFSOLS opted for Sage 300 ERP Standard with Technisoft's Service Manager. "Most companies today need more than a generic accounting solution. They require a solution that is tailored to their specific industry's requirements. Sage 300 ERP and Service Manager provide one such perfectly tailored industry solution. Technisoft Service Manager has a track record of working with Accpac (now Sage 300 ERP) for more than 25 years. Service Manager, combined with Sage 300 ERP's powerful financial and distribution tools, provides a robust industry solution for service-related companies.
"Sage 300 ERP's advanced features include full multi-currency capability, powerful bank reconciliation and tax reporting, flexible transaction processing options, powerful management of fiscal periods, and informative dashboards for analytical reporting," says Jeremy Waterman, Managing Director: Sage ERP Africa and Sage Middle East.
Another key requirement from REFSOLS was the need for professional end-user support, as well as the ability to support the company's expansion into Africa. REFSOLS placed its trust in AWCape (previously AccTech Western Cape) as a preferred Sage vendor with a proven track record of ERP implementations, including a growing support footprint in Africa.
The process started with AWCape compiling a detailed implementation plan supported by professional project management. "Designing a new service management system to meet REFSOLS' specific requirements for tracking order statuses and indicating material requirements was key to addressing REFSOLS' business challenges," says Henri Hattingh, CEO of AWCape. "The system was implemented within three months, with the users being fully trained by the fourth month," commented Hattingh.
"REFSOLS is now in a position to better manage its resources and to grow the business opportunities outside of the South African borders, knowing that AWCape will be able to support the company's operations and growth. Phase two of the system will involve the utilisation of mobile devices, which will equip technical staff with the necessary tools to efficiently capture and record service-related information while on-site," says Ryan Coldman, Financial Manager of REFSOLS.
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