SharePointKonsult, a division of SMC Enterprise (PTY) Ltd, has implemented a collaboration solution for the Board Members of the Trans-Caledonian Tunnel Authority (TCTA). TCTA is a specialised state-owned entity and management body that finances bulk raw-water infrastructure and exploration projects in South Africa on behalf of the South African national government.
The nature of the organisation necessitates that board members are selected annually and non-executive board members are represented by leading experts across various sectors. Some board members are located in different parts of the country; proximity and availability thus became a major challenge in initiating Executive Committee (EXCO) meetings. The inability to quickly meet and decide upon pertinent matters caused delays in decision making and more importantly, delays in the action required pending such board-level decisions.
SharePointKonsult used Microsoft Office SharePoint Server 2007 Enterprise Edition as the platform to implement a Board Portal. According Nonzwakazi Chesalokile Project Manager for TCTA,; “The Board Portal is an efficient way for board members to collaborate, enabling a host of features that add value to the executive committee. Board Members are able to login to a secure portal and access work-related documents, share opinions, discuss projects, monitor the progress of projects, vote on pertinent issues and making decisions much more effectively by having all the information at their fingertips, no matter where they are! As long as they have an Internet connection, SharePoint enables secure access from any location.”
SMC delivered a turnkey solution; extracting requirements, planning the solution architecture, building the solution, deploying the solution and performing change management activities like training the board members. Nonzwakazi Chesalokile further concludes that; “SharePointKonsult has met our expectations on this project. Our board members are now much more empowered to deliver on their mandate!”
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