Microsoft has deployed InfoSlips for its 250 South African employees, saving the company costs, enhancing efficiencies and improving the service it delivers to its staff.
The interactive e-mailed payslip contains all relevant pay information, leave due and links to other essential employee information such as policies and procedures, as well as giving Microsoft a platform to push selected information to employees, be they on the road or in the office.
"No matter where our employees are in the world, they can now receive a secure electronic payslip in their inbox," says Astrid Warren, human resources director at Microsoft South Africa. "They have immediate access to their information and it is far more secure than having a paper payslip lying on their desk. The feedback we have had from the staff has been excellent.
"Another benefit is the fact that we can push information to employees in a format that we know they will read," says Warren. "It`s convenient because we can rapidly change the information we deliver to employees. We have saved money on mailing costs and InfoSlips reduce a lot of administration overhead for my department. We no longer have to distribute individual paper payslips every month, allowing my team to focus on value-added HR services instead of performing simple administration tasks."
The deployment kicked off in December 2004, was completed in January this year and went live in February. In the first month Microsoft continued to operate its paper-based payslip process in conjunction with the InfoSlips electronic process. It went off without a hitch and since then Microsoft has only issued InfoSlips payslips.
Warren says the implementation was smooth. "InfoSlips was super-efficient and managed the project well. There were no snags and after the first month, where we delivered both paper and electronic payslips, we received fantastic feedback from the staff," she says.
Microsoft and InfoSlips approached the project by fully communicating the change to employees. "We advised them in January that they would be receiving a dual payslip in February and we explained to them how the process would change in the future. I think the fact that this is an IT organisation allowed employees to more easily accept the change and there was not one person who said they did not like the new electronic system," says Warren.
Alan Burger, of InfoSlips, says: "InfoSlips saves Microsoft money and empowers employees by giving them direct access to their personal and payslip information, improving the accuracy of that information and allowing employees to query and update HR and payroll information. Special features such as graphs and information pop-ups and drill-down options offer employees a lot more than traditional paper-based and electronic payslips."
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