Traditionally, organisations have been responsible for worker occupational health and safety (OHS) during office hours, on office premises, but what does this translate to in the era of work from home (WFH)? While lockdowns may have eased and people may have returned to the office, many organisations are adopting hybrid models of working going forward, which means OHS has to be considered in the realm of WFH. OHS defines what a workplace is, and it is any place where a person performs work for an employer, so technically, this does include working from home. According to Nicol Myburgh, Head: HCM Business Unit at CRS Technologies, this is an interesting and new area that hasn’t yet been tested in court, but points to potential risk for those organisations that don’t put policies in place.
“Theoretically, employers are responsible for retaining the same OHS requirements for remote employees as those at the office,” he adds. “The question is – how far is this reasonable or practical? Organisations have allowed their employees to take what they need to build their home offices – often letting them take home desks and chairs – to ensure they have decent working conditions. But what happens if they trip down the stairs at home? Is this a company problem?”
Many would say it is not. Just because the employee is working from home doesn’t mean the employer is responsible for their choice of environment. On the other hand, this is a grey area that could become complex for the business if the worst should happen. The same question applies to the Compensation Fund that organisations must take out for their employees. If someone were to fall down the stairs during work hours at home, would the Compensation Fund pay out and can the business submit a workplace incident?
“Technically, this is possible,” says Myburgh. “However, the onus would be on the business to undertake risk assessments at the various homes, which is an extensive undertaking, especially for large organisations that have hundreds of employees working in different conditions.”
This situation can be further complicated if an employee contracts COVID-19 while working at home. This could become the employer’s problem. There are support structures in place, but so many of the variables of WFH against the benchmarks of OHS are up for interpretation. From ventilation to stairs to desks and chairs, companies are navigating grey areas across the board.
“There is still a lot of work to be done when it comes to defining WFH policies against the tenets of OHS and organisations must be careful that they recognise how OHS takes precedence in many legal proceedings,” concludes Myburgh. “For now, a safe way to navigate this complexity is to assess the risks of an employee working from home and to enforce working from the office if anything could be considered dangerous or liable for prosecution under OHS.”
For more information, go to: https://www.crs.co.za/.
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CRS Technologies
CRS Technologies is a leading provider of solutions and services to the growing human capital management industry, and an authorised South African distributor of the Engage™ suite of human resource and payroll products.
Following its establishment in 1985, the Johannesburg-based company quickly found its niche in the human resources, people management and payroll sector and soon matured into the specialist of choice for blue chip organisations and SMMEs across the globe.
Today CRS is acknowledged as the most proficient international human resources and payroll solutions company, underpinned by solutions and services that help create workplaces of inspired, engaged and rewarded employees. Our approach to market is about maximising value between employer and employee, integrated with innovative technology that unlocks human potential and grows businesses.
CRS achieves competitive advantage through its commitment to global best practice in HCM and its drive to transform HR departments into strategic, value-added business units, be it through bespoke software and services or shared industry insight.
For more info, go to www.crs.co.za