OpenText (NASDAQ: OTEX, TSX: OTC), the global leader in enterprise information management (EIM), today announced it has unveiled a powerful, new integrated solution that leverages the enhanced collaboration features of OpenText Transmittal Management with the speed and security of OpenText Managed File Transfer (MFT).
Through this integrated solution, OpenText is enabling businesses to transmit large, critical document packages to their customers and partners outside the firewall up to 30 times faster than traditional methods, such as file transfer protocol (FTP), while greatly improving user efficiency and security, and addressing regulatory compliance.
Businesses in a wide variety of industries, such as engineering, energy and mining, use transmittals to transfer critical documents - such as contracts, drawings, specifications, calculations and other information - between their customers or partners, usually for review, approval or implementation purposes. These packages are an official business record, forming the basis for many contractual decisions and results, and are often used in determining liability and documenting due diligence in litigation or claims. Attempting to send these critical files through old practices, such as FTP services, USB flash drives, DVDs and personal e-mail, are inefficient, prone to error, complex and create security risks for the companies and individuals involved.
"Increasingly, electronic information is transcending the boundaries of the traditional enterprise. Agile companies need a simple and secure method for sharing large volumes of information across the extended enterprise - between engineering, procurement and construction management (EPCM) firms, suppliers or services companies, and owner-operators," said Muhi Majzoub, senior vice-president, engineering at OpenText. "By integrating Managed File Transfer with Transmittals Management, OpenText delivers the governance and security of traditional document control processes, married with the speed and flexibility that the modern mobile workforce has come to expect."
Files over 10MB are typically prevented from being sent through e-mail due to their size. Through the use of OpenText's integrated EIM solution, businesses can now use the Transmittal Management interface to send these large transmissions faster and more securely to customers and partners outside of the firewall, greatly improving user efficiency, delivery times and corporate compliance.
"Managed and secure information sharing is the foundation of engineering and project management excellence. Ensuring that engineering and contract management document packages can be efficiently organised and confidently exchanged with partners, suppliers and contractors is critical to enforcing accountability, minimising errors and resolving contract disputes," said Sid Snitkin, vice-president, Enterprise Advisory Services, ARC Advisory Group.
This integration is an example of a solution combining technologies from two of the five foundational pillars of OpenText's enterprise information management (EIM) strategy, OpenText Enterprise Content Management (ECM) and OpenText Information Exchange (IX). This type of integration demonstrates the power of EIM, as it helps organisations to take full advantage of enterprise information and gain better business insight, create a positive business impact, increase process velocity, reduce risks related to information governance, and protect intellectual property from internal leaks and external threats. OpenText ECM helps businesses manage information through its life cycle, improves business productivity, mitigates risk, and controls costs of growing volumes of content. OpenText IX solutions help facilitate efficient, secure and compliant exchange of information inside and outside of the enterprise.
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