Office automation solutions provider Nashua has introduced two new content management solutions in an effort to help organisations gain control over company information and data.
According to Nashua, the Docuware and NashuaDocs solutions offer a way to control and centralise company data through the digitisation of paper files and automation of internal business processes.
NashuaDocs is a Web-based document management system application used to track and store electronic documents, says Nashua.
Docuware takes data from a wide variety of IT systems found throughout a company and stores it all in one central document pool, in a secure and legally compliant way, it adds.
Mark Taylor, CEO at Nashua, says where information previously existed in silos - and in physical and digital formats - it can now be completely integrated through the use of structured information systems.
"Imagine being able to search for an invoice and having the related paper trail easily accessible from a desktop, laptop, tablet or mobile phone - it makes workflow seamless and boosts productivity."
Many businesses lack optimised processes and are reliant on legacy storage systems like filing cabinets, says Jeremy Pather, products manager at Nashua.
Storage of company information in unstructured formats and on mobile devices places organisation at risk of data loss due to acts of crime or because of disasters, he adds.
Pather says lack of control, audit trails, compliance and data integrity are some of the many challenges faced by companies.
Also, ensuring business continuity is maintained without breaking the bank is one of biggest challenges faced, he adds.
Pather says in today's business environments faster turnaround times and compliance are necessary to remain relevant.
He points out content management systems provide structured approach to information and optimise business processes.
They cater for moving from manual labour intensive processes to automated workflows that free up time to be more productive and focus on things that matter, says Pather.
The first step to gaining control of information and data would be to evaluate the current business environment against an information lifecycle audit, he advises, adding this will provide insight into areas of risk and waste that are often overlooked.
The next step will be to review current processes and align them to best practice and good governance (King III), says Pather.
Once these initial steps are complete the reviewed processes and governance need to be transformed and architected into a bespoke solution that addresses the businesses needs and provide continuous optimisation, he concludes.
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